1

The purchasing assistant's responsibilities

• Situate the purchasing function within the organisation.
• Understand the purchasing assistant's role and responsibilities.
• Identify the challenges of the purchasing assistant function.
• Identify the different contact people and their expectations.

2

Managing the supplier portfolio

• The various elements of supplier database management.
• How to optimise the search for suppliers and subcontractors Available sources of information.
• Know how to use the Pareto's law.

3

Order processing and tracking

• The different control modes.
• Master the order approval circuit.
• Implement effective order tracking.
• Differentiate different types of commitments: purchase order, contract, amendment, etc.

4

Preparing calls for tender

• Familiarise yourself with the concepts of RFI, RFP, RFQ.
• Write a letter for each of these procedures.
• Know how to set up an effective organisation to receive and analyse bids.
• Draw up a bid analysis table.

5

Monitoring purchases

• Compliance with deadlines.
• Organisation of supplier reminders.
• Acceptance: products, services.
• Invoice management.
• Incident and dispute management procedures.
• Maintaining the purchasing dashboard.

6

Developing your personal effectiveness

• Enhance your telephone skills.
• Prepare your telephone interview. Conduct an effective interview.
• Manage your priorities and organise your schedule.
• Coordinate your schedule with the buyer.
• The various tools to improve your organisation.
• Formalise an action plan.